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Administrative Assistant

About Cristo Rey Network

The Cristo Rey Network of 40 high schools delivers a career focused, college preparatory education in the Catholic tradition for students with limited economic resources, uniquely integrating rigorous academic curricula with four years of professional work experience and support to and through college. Cristo Rey partners with educators, businesses and communities to enable students to fulfill their aspirations for a lifetime of success: students are two times more likely to complete a bachelor's degree by age 24, compared to the total U.S. low-income population. 

Who We Are

Cristo Rey Orlando High School is located in Orlando, FL, and will be part of the national Cristo Rey Network. The school will open its doors to its inaugural freshmen class in the fall of 2025. Like all Cristo Rey schools, it will be a Catholic, college preparatory high school for students of all faiths from families of limited financial means. The school will be co-educational and will serve students of diverse backgrounds. We will help our students grow intellectually, academically, emotionally, spiritually, socially, and morally. Our aspiration is that all our students graduate from high school and college and become the future leaders in our churches, institutions, businesses, nonprofits, and the community at large.

Cristo Rey Orlando will prepare students to excel in college, in career, and in character. Our college-prep curriculum, Corporate Work Study Program (CWSP), and faith-based education combine to give students a unique experience and an affordable option for high-quality education.

Who You Are

You are a dedicated Administrative Assistant at Cristo Rey Orlando High School, supporting the leadership team, including the Principal and the Vice President of Corporate Work Study Program. Your primary responsibilities include managing communications, coordinating events, and assisting with essential administrative tasks. You play a key role in ensuring effective communication between the leadership team, staff, students, parents, and the broader community. As a highly organized and proactive individual, you manage multiple responsibilities, provide excellent customer service, and contribute to the school’s mission-driven environment.

This Role

Cristo Rey Orlando High School is seeking a dedicated Administrative Assistant to provide vital support to the Principal and the Vice President of Corporate Work Study. This role focuses on ensuring effective communication with the school community, including families and corporate work partners. The Administrative Assistant will assist in managing communications, organizing events, and handling essential administrative tasks to support the leadership team’s goals. A key aspect of this role is maintaining smooth and timely interactions with corporate partners and families to strengthen relationships and ensure alignment with the school's mission. This position requires a highly organized, proactive individual who can manage multiple responsibilities and deliver excellent customer service.This role will ensure the smooth functioning of both the Corporate Work Study Program and high school operations, providing key administrative, communication, and organizational support. Responsibilities include: 

High School Principal Support:

  • Administrative Support for School Operations:

    • Manage the principal’s calendar, scheduling appointments, meetings, and school events.

    • Coordinate communication between the principal and staff, parents, and students, handling phone calls, emails, and in-person inquiries.

  • Document Preparation & Record Keeping:

    • Prepare agendas, meeting notes, and reports for school administrative meetings.

    • Assist with updating school website, creation of school newsletters, and bulletins to communicate with the school community.

    • Manage and organize student, staff, and parent records, ensuring confidentiality and proper documentation.

  • School Event Coordination:

    • Help organize school events, including parent-teacher conferences, assemblies, and student-related functions, handling logistical details and communication.

    • Coordinate with school staff to prepare and distribute event materials, invitations, and notices.

  • Attendance & Scheduling Support:

    • Assist with tracking student attendance and managing scheduling for school programs and activities.

    • Work with school staff to ensure that the principal has access to accurate and timely data regarding student performance, attendance, and disciplinary actions.

  • Communication & Parent Engagement:

    • Serve as a liaison between the principal and parents, addressing inquiries, scheduling meetings, and following up on concerns.

    • Assist with drafting communication to parents regarding school policies, events, and important announcements

Corporate Work Study Support:

  • Calendar Management:

    • Manage and coordinate the VP’s daily calendar, scheduling meetings with corporate partners, school representatives, and other stakeholders.

    • Prepare and organize materials for meetings, ensuring smooth operations for partnership development activities.

  • Corporate Partner Relations:

    • Assist with researching potential corporate partners, organizing outreach efforts, and tracking contact progress.

    • Help develop proposals, agreements, and presentation materials for corporate partners.

    • Maintain records of partnership negotiations and ensure proper follow-up.

  • Event Coordination:

    • Assist with planning and executing corporate partner meetings, presentations, and events, coordinating logistics and preparing materials.

    • Collaborate with internal and external teams to ensure events align with both corporate partnership and school objectives.

  • Marketing & Materials Development:

    • Support the creation and distribution of promotional materials for corporate partners, ensuring alignment with organizational branding and messaging.

    • Collaborate with the marketing team to prepare brochures, presentations, and reports for corporate events and meetings.

  • Data & Reporting:

    • Maintain a database of corporate partner interactions, tracking progress and analyzing data for reports.

    • Assist with compiling monthly and quarterly reports summarizing corporate partnership activities.

Shared Responsibilities:

  • Office Management:

    • Organize and maintain office files, records, and supplies for both the Corporate Work Study Program and the school.

    • Answer phones, direct inquiries, and manage incoming and outgoing mail for both offices.

  • Communication:

    • Handle emails, phone calls, and correspondence for both the VP of Corporate Work Study and the Principal, drafting responses as needed.

    • Coordinate communication between school staff, corporate partners, and external stakeholders.

  • Meeting & Travel Arrangements:

    • Arrange travel, accommodations, and itineraries for both the VP and the Principal for conferences, meetings, and corporate partner site visits.

  • Budget Tracking & Expense Reporting:

    • Assist with managing budgets, tracking expenditures, and processing expense reports for both the Corporate Work Study Program and the school administration.

  • Compliance and Safety 

    • Assist in managing crisis situations and emergencies; coordinate communication efforts, maintain emergency contact lists, and support the implementation of safety protocols.

    • Ensure compliance with legal requirements and regulations affecting the school and corporate partnerships. Maintain records related to legal matters and assist with legal correspondence as needed.

Other Responsibilities: Performs other duties and special projects as assigned

Required Qualifications

  • You hold a Bachelor’s Degree; additional qualifications in office administration or a related field are preferred.
  • You bring 3-5  years of experience in an administrative role, preferably in an educational setting.
  • Commitment to consistent, on-time attendance for all responsibilities, including meetings, events, and supervisory duties.
  • Dedication to upholding the school’s mission and values, particularly within a faith-based educational setting.
  • You are able to pass a background screening.
  • Regularly required to sit, stand, walk, talk, hear, and operate a computer and other office equipment. Occasionally required to lift and/or move up to 10 pounds.

Preferred Experience and Skills

  • Strong organizational, communication, and interpersonal skills, with proficiency in office software such as Microsoft Office Suite and Google Workspace.

  • Keen attention to detail and accuracy in managing records, preparing documents, and coordinating events.

  • Ability to anticipate needs, solve problems independently, and efficiently manage multiple tasks.

  • Proficiency in Spanish is preferred but not mandatory, to better engage with a diverse community.

  • Proficient in educational technology, data analysis tools, and student performance tracking to enhance curriculum effectiveness and improve student outcomes.

  • Proficiency in Spanish is preferred to enhance communication with a diverse school community.

  • Proficiency in Microsoft Office, Google Suite, and other relevant technology platforms.

How to Apply

If you have the requested background and a passion for the mission, we invite you to apply for this 12-month position. Applications will be accepted until the successful candidate is found. This position will ideally start in November 2024. 

Salary will be commensurate with education and experience. Comprehensive benefits are included in the overall compensation package. Salary range is $50,000 - $55,000 annually.  Applicants should be prepared to provide references upon request.

To ensure full consideration, applicants must submit a cover letter and resume explaining why you believe that you are a match for this unique opportunity to: careers@cristoreyorlando.org

Cristo Rey Orlando High School is an Equal Opportunity Employer and does not discriminate on the basis of race, sex, pregnancy, color, national or ethnic origin, age, religion, disability, genetic information, citizenship status, uniform service member status, or any other category protected by federal, state or local law in the administration of any of its educational programs and activities or with respect to employment, unless a particular status protected by federal, state, or local laws contradict the deeply held religious convictions of the School or the church.